Copyright Registration in Kenya – Updates

This post is an update on Copyright Registration in Kenya.  Since my last copyright registration post, the process has gotten infinitely easier and accessible to anyone with a laptop and an internet connection.  The Kenya Copyright Board (KECOBO) has created an easy-to-use website portal.  The portal allows you, the creator, to upload your work and get your registrations done in one place. To get started:-

1. Kenya Copyright Board has a Copyright Registration Portal that you will find on this link: Copyright Portal

2. You need to create an account.  There are two types of accounts, that is, Personal and Corporate.

3. You will need the following details to sign up: Your Identification Number, Your KRA Pin, Your Phone Number and Your Email.  If you’re doing this as a Company, you need your business registration numbers and the KRA Pin associated with your business.

4. The portal does send you a verification code to validate your phone number.  Make sure the number you use is a number you have access to, and can use to receive messages.

5. Once you have your account, you now have the option to register your work on the portal.

6. To register your Copyright, choose the Make an Application option on your account.  Submit your book’s information, as needed.

7. If you’re an author copyrighting your personal work, you only need your personal information.  If you are an author with a co-author, you will need the details of your co-author too.  If you have a publisher, you will need the publisher’s information as well.

8. In this post, we are discussing submission of books for copyright registration.  The portal’s preferred format for book submission is a PDF document.  Please consult the portal for other creative works like audio.

9.  To note, your application requires a definition of ownership percentage of the work.  If you’re the creator and author of the book, then the percentage is at 100%.  If the work has different creators making up the whole, then you need to decide the percentage division to the different owners.

10. Once the details of your work are submitted to the portal, you will receive a message on your number and in your email, as below.

11. In my experience, you will receive the results of your application in a day, or within hours.

12.  Your Copyright Certificate is then available on your account and you can download it or View it, as needed.

Authors, if you’re able to do this on your own, please do it.  It is very easy and you have control on how and when you can access your copyright certificates.  If you ask someone else to do it for you, please be sure it is someone you can trust and that you’re able to access your copyright certificates at will.

If you have more questions on what you can copyright in Kenya, please visit this KECOBO Frequently Asked Questions link and go through the different types of creative media that you can copyright.  Alternatively, you can email them or call them for help and support.

Kenya Copyright Board – Email: nrr@copyright.go.ke

Copyright your work today.

How To Copyright Your Book in Kenya

Copyrights in Kenya

Protecting your work is most important to a creator.  We recently went through this process as we start on actual publishing of real books.  It’s both nerve-wrecking and enlightening.  Nerve-wrecking in the discovery of limitations: like costs and printing drama, and enlightening in that with every book printed, you discover mistakes and tell yourself, I’m going to get that fixed in the next print.  It’s been an interesting time.

So, for copyrights, I thought I should share this process with you.  It’s not so hard, you can do it too.

Firstly, you need to have your work fully completed, and ready to go.

The process below is the original method of copyright registration.  You may also visit the Kenya Copyright Board offices for any questions if you registered your rights using this method.

  1. Get a registration form from the Kenya Copyright Board (KECOBO).  You can either visit their offices or download the form from their site.  Here is the link to that →Copyright Registration Forms You no longer need these forms.  You simply need to Register an Account on this Kenya Copyrights Board Portal.
  2. Fill out your information.  To be noted, don’t copyright someone else’s work if you do not have the permissions from the original author (owner of the work).  This is very uncool.  Just don’t do it.  Respect the original author/creator, alright.  Of course, if you are copyrighting your own work, write your name with no mistakes. ^_^  You wanna have bragging rights when you get that certification.  If you don’t understand the site, email or visit the Kenya Copyright board offices and they are very happy to explain them to you.
  3. Take your completed forms to a lawyer.  The wording is “Get the forms commissioned by a commissioner of oaths.’ A lawyer will help you with that.

The processes below have been updated, please refer to this post for more information. or visit nrr.copyright.go.ke

  1. Attach two original copies of the work to be copyrighted – they prefer it in CD or DVD form. (Yep, that’s right. That means you will have 2 CDs/DVDs. Save it on a CD/DVD and label it.)  
  2. Deposit a non-refundable fee of Kshs. 1,000 in the Kenya Copyright Board bank account.  The form you get gives you their banking details.  They insist on the fee being paid in the bank direct, don’t use bank agents. (Confirm this fee when you get your forms)
  3. Take the bank deposit slip with you to the Kenya Copyright Board offices, and they will issue a receipt.
  4. Certification is issued within five (5) working days from the day of registration. In case there is an exception, they will let you know right away.

And that’s that.

Simple, right?

No more excuses saying you can’t copyright your amazing creativity.

Do you have an ISBN? Here is the procedure in case you want one.

The Kenya Copyright Board offices are here: 5th Floor, NHIF Building, Ragati Road.

Visit their website to learn more.